- 2022-2023 Meeting Schedule, Agendas, & Minutes
- School Improvement and LAND Trust Plans
- Community Council Members
- Rules of Order
- Past Years Agendas and Minutes
Community Council generally meets at 2:30 PM on the first Wednesday of the month for the 2022 - 2023 year. The council has approved changes to the January and April 2023 meetings to accommodate school breaks. The public is welcome to attend meetings.
Serving on the School Community Council
Serving on our School Community Council is a wonderful way for parents and teachers to contribute and help improve academic performance at our school. The school receives an annual dividend from the school trust lands. Our council decides how these funds will be used. This year our school received $205,480 from the School LAND Trust Program. The council reviews and prepares other academic plans for our students each year. All plans are reviewed for final approval by our school board. Councils also act in an advisory capacity to school and school district administrations.
Every public school in Utah has a School Community Council. The councils are made up of school employees who are elected by employees and parents who are elected by parents of students attending the school. Membership terms are for two years. Elections are held at the beginning of each school year. Parent members must have a student attending the school at least one of the two years of their term of service. Employees must be employed by the school district at the school.
For more information, please visit https://www.schools.utah.gov/schoollandtrust/parents
Meeting ID: 611 272 0883
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WOODS CROSS HIGH SCHOOL COMMUNITY COUNCIL
RULES OF ORDER AND PROCEDURE
To promote ethical behavior and civil discourse each council member shall:
- Attend council meetings on time and prepared
- Make decisions with the needs of students as the main objective
- Listen to and value diverse opinions
- Be sure the opinions of those you represent are included in discussions
- Expect accountability and be prepared to be accountable
- Act with integrity
- Observe the rule of the majority
- One person speaks at a time
COUNCIL MEMBERSHIP AND ELECTIONS
Voting for parent members shall be conducted in the fall. The principal will notify parents of a call for candidates through email and on the school website 10 days before voting begins. Voting will be conducted electronically through myDSD, allowing one vote for each parent. Voting for employee members shall be conducted in the spring before the last day of school. The principal will notify staff of the call for candidates through email 10 days before voting begins. Voting will be conducted electronically through an anonymous Microsoft Forms link, allowing one vote per staff member. The principal, or their designee, oversees the election process.
Seven elected parent members and four elected employee members will serve two-year terms, with half elected in odd years, and half elected in even years. The principal serves continually and counts as an additional employee member. If a parent position remains unfilled after an election is held, the other parent members shall appoint a parent to fill the position who meets the qualifications found on the school website. If a school employee's position remains unfilled after an election is held, the other school employee members of the council shall appoint a school employee to fill the position. A school community council member may serve successive terms provided the member continues to meet the definition of a parent member or school employee member.
SELECTING A CHAIR AND VICE CHAIR
Each community council shall elect a chair from its parent members and a vice chair from either its parent members, or school employee members, excluding the principal.
COMMUNITY COUNCIL MEETING ATTENDANCE
If a parent council member is absent from two consecutive meetings without notifying the council chair, the chair will notify the member that if the member does not attend the next meeting, the council will consider the seat vacant, and the remaining parent members will appoint a parent to fill the remainder of the term. If an employee member misses more than two meetings in a school year without notifying the council chair, the council may appoint an employee who meets the qualifications to fill the remainder of the term.
DISCLOSING CONFLICTS OF INTEREST
Community council members shall identify and disclose conflicts of interest to the council. The conflict shall be noted in the minutes for the pertinent meeting.
CONDUCTING A MEETING
All meetings are open to the public, and the public is welcome to attend. The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members one week in advance and will be posted on the school website. The agenda will include the date, time, and location of the meeting. Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting. Any interested party with standing may add an agenda item by emailing the council chair up to one week in advance of the meeting.
The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume. The timeline will assist in the preparation of agendas to be sure the council accomplishes its work in a timely manner.
The chair conducts the meetings, makes assignments, and requests reports on assignments. In the absence of the chair, the vice-chair shall conduct meetings. Meetings shall be conducted, and action taken according to simplified rules of parliamentary procedure as required in 53G-7-1203(10). Items on the agenda take priority over other discussions coming before the council. Council action will be taken by motions and voting, with votes and motions recorded in the minutes. An action is stated as a motion. A council member “seconds” the motion, indicating that at least one other person on the council feels the motion is worthy of discussion. The council members may provide input and discussion as called upon by the chair. When the discussion seems complete, the chair may call for a vote on the motion. The motion to vote is seconded, and a vote is recorded.
A majority of the members of a school community council is a quorum for the transaction of business. In the event there is no majority of the council present to vote, the chair can call a vote by email. The email must be sent to all council members the same day as the meeting and the council members have 48 hours from when the email was sent to respond with their vote.